• About Us
  • Announce
  • Privacy Policy
  • Contact us
MasterTrend News
  • Home
    • BLOG
    • TECHNICAL SERVICE
    • STORE
  • Tutorials
  • Hardware
  • Gaming
  • Mobiles
  • Security
  • Windows
  • AI
  • Software
  • Networks
  • News
No result
See all results
  • Home
    • BLOG
    • TECHNICAL SERVICE
    • STORE
  • Tutorials
  • Hardware
  • Gaming
  • Mobiles
  • Security
  • Windows
  • AI
  • Software
  • Networks
  • News
No result
See all results
MasterTrend News
No result
See all results
Start Tutorials

How to repeat and update fields in Word and save hours ⏳🔥

MasterTrend Insights by MasterTrend Insights
May 11, 2025
in Tutorials
Reading time:Lectura de 6 minutos
TO TO
0
How to Repeat and Update Fields in Word Quickly and Easily!
4
SHARED
10
Views
Share on FacebookShare on Twitter

Contents

  1. How to Repeat and Update Fields in Word—Quick and Easy! ✨🖊️
  2. Step 1: Create a Document Property
  3. Step 2: Add Repeating Fields
  4. Step 3: Change the Content of Repeating Fields
  5. Step 4: Save Your Work as a Template
    1. Related Posts

How to Repeat and Update Fields in Word—Quick and Easy! ✨🖊️

Whether you're drafting a contract, terms and conditions, or a cover letter, don't waste time repeating the same names and words in your document! In Microsoft Word, you can create automatically repeating text fields, saving you the trouble of manually duplicating details. 🖊️✨

Step 1: Create a Document Property

Document properties in Microsoft Word are details about the file, also known as metadata. For example, a document can have an assigned author, subject, category, or company, and you can insert these properties into your work as text fields, or use them to search for a document in Windows Explorer. 🗂️

However, one of the ways I use Word's properties tool is to add a custom repeating text field. 💼

In my case, I'm drafting an employment contract, so I know I'll need to repeat the company name and the employee name. I'm also aware that I'll need to change the employee name every time I add a new employee, and the document properties tool allows me to do this without having to manually change them or use the Find and Replace feature. 🔄

On the Insert tab of the ribbon, click "Quick Parts" and hover over "Document Property." Scan the list of properties to see if there's a category that works for the repeating detail you want to add. After typing the first few words of my contract title, I'll click "Company" to add a company field. 🏢

The Quick Parts menu in Microsoft Word, with the Company option selected.

If you're working on a company computer, your administrator may have already set up the company name in your Microsoft 365 package, which would automatically insert the company name. In my case, Word inserted a blank [Company] field into my document, with the brackets indicating it's placeholder text that hasn't been edited yet. 📄

A Microsoft Word document with the company document property added to the title.

Now it's time to add the employee field. Since there isn't a specific option for this in the Quick Parts > Document Ownership dropdown menu, I'll click "Summary." 📝

The Quick Parts menu in Microsoft Word, with the Summary option selected.

Before entering the employee's name in this field, I want to change the field name from Summary to Employee. To do this, after selecting the Summary field I just added, I'll click "Properties" in the Controls group on the Developer tab. 🛠️

The Summary field is selected in a Word document, and the Properties icon on the Developer tab is highlighted.

In the Content Control Properties dialog box, change the Title and Label fields to match the type of data the control will contain, and click OK. 👍

The Content Control Properties dialog box in Microsoft Word, with the Title and Label fields containing the word 'Employee'.

Now, I can see that my text field has been renamed to "Employee." I don't need to do this for my Company field, as it's a default document property that already has the correct name. ✅

A Microsoft Word text field named 'Employee'.

Finally, I can click on each of the two fields I added and enter the correct details. 👥

Step 2: Add Repeating Fields

Now that you've set up your text fields, it's time to duplicate them throughout your document. 📜

There are several ways to do this, but the best way is to select the field with a single click and then click the field name tab. You'll know you've selected the field correctly when it turns gray. 🖱️

A document field in Microsoft Word is selected, as indicated by the gray highlighting above the text.

Then press Ctrl+C to copy that field. 🔄

Now, with the cursor where you want to duplicate that field, press Ctrl+V. 📋

A duplicate document property field in a Microsoft Word document.

Notice how the field and the text it contains are copied to this duplicate location. Also, the pasted text field automatically adopts the text style I'm using in that paragraph, meaning I don't have to use the Paste Special option. 🖌️

Since my document contains two fields I want to duplicate, I'll open the clipboard panel by clicking the icon in the corner of the clipboard group on the Home tab. When I select each of my two fields and press Ctrl+C, they'll appear in this panel, meaning I can simply click on them whenever I want to add them to my contract. 📋✨

The clipboard pane in Microsoft Word, containing 'Joe Bloggs' and 'How-To Geek'.

The Microsoft Office clipboard can hold up to 24 items, so this is a very useful technique if you're repeating a lot of different fields in your document. 🗒️

Step 3: Change the Content of Repeating Fields

Once you've finished duplicating these fields throughout your document, it's time to see the magic happen. 🎩✨

Suppose I want to change the employee's name on my contract. To do so, I can click on any of the duplicate Employee fields (not necessarily the original one I created at the beginning), and simply change the content. When I click outside that field, all instances of that field will update to match this change. 🔄

A sample contract, with the employee's name changed throughout the text by adjusting one of the fields containing the employee's name.

Duplicate fields will only update when you click outside the field you're editing. Don't expect it to change in real time while you type! ⏳

Step 4: Save Your Work as a Template

Now that you've put together your document with the automatically updating duplicate fields, save it as a template for future use. Press F12, give your template a suitable name, change the Save Type field to "Word Template," and click "Save." 💾

The 'Save As' dialog box in Microsoft Word, with the file name changed to 'Employment Contract' and the type changed to 'Word Template'.

Now, when you open a new Word window, click "New" and locate your template. 🆕

The Microsoft Word welcome page, with the Employment Contract template accessible via the New tab.

As soon as you click the template to open it, press F12 to save it as a new Word document. Your document is now ready for you to edit the text fields. 🖍️


You can also add other types of fields to a Microsoft Word document through the Developer tab. For example, you can insert drop-down lists, free-text responses, and checkboxes when creating a form that you'll send to others. 📝➡️

Share this:
15FacebookLinkedInPinterestXRedditTumblrBlueskyThreadsShare
15
SHARES

Related Posts

  • Speed Up Slow Windows Computer 11 Ways: Fly Now! 🚀
  • 7 Tips to Speed Up Windows Boot Right Now! 🚀
  • How to Enable Network Adapter in Windows 11 Quickly and Easily! ⚡
  • How to Disable Hyper-V in Windows 11: 5 Easy Steps! 🚀
  • Gigabyte Z890 Aorus Master Motherboard Review
  • DDR5 Differences with DDR4
  • Say goodbye to unwanted apps! 🗑️ Clean Windows 11
  • Proxy Settings: 2 Tricks to Prevent Changes in Windows 11 ⚡️👨‍💻
Tags: Evergreen ContentTechTipsWindows10
Previous Post

How to Send Encrypted Email in Gmail 🔒 Protect Your Privacy Now!

Next publication

Mechanical Keyboard Mods: Improve Your Experience Now! ⚡🔧

MasterTrend Insights

MasterTrend Insights

Our editorial team shares in-depth reviews, tutorials, and recommendations to help you get the most out of your digital devices and tools.

Next publication
Mechanical Keyboard Mods: 10 Easy Tricks You Should Try

Mechanical Keyboard Mods: Improve Your Experience Now! ⚡🔧

5 2 votes
Article Rating
Subscribe
Access
Notify of
guest

guest

0 Comments
Oldest
Newest Most voted
Online Comments
See all comments

Stay Connected

  • 976 Fans
  • 118 Followers
  • 1.4k Followers
  • 1.8k Subscribers

  • Tendencies
  • Comments
  • Last
How to add a clock to the Windows 11 desktop: 3 surefire tricks!

How to add a clock to your Windows 11 desktop: Get more done in minutes! ⏱️

May 1, 2025
12 Best Alternatives to Lucky Patcher for Android

Lucky Patcher Alternatives: 12 Better and Easy Apps! 🎮⚡

May 12, 2025
How to Store Items in Oblivion Remastered: 5 Tricks You Need to Know! 🗝️💼

How to store items in Oblivion Remastered without losing your loot 💎⚡

May 1, 2025
How to use AdGuard DNS on Android in 2024

How to use AdGuard DNS on Android in 2025

February 11, 2025
Gmail Features on Android: Save Time with 5 Tips

Gmail Features on Android: 5 Tricks You Didn't Know About! 📱✨

12
Motherboard repair - Repair Motherboards

Notebook Motherboard Repair

10
Install Windows 11 Home without Internet

Install Windows 11 Home without Internet

10
How to Back Up Drivers in Windows 11/10 in 4 Steps!

How to Back Up Drivers in Windows 11/10: Avoid Errors! 🚨💾

10
AI and Automation Agents Multiply your productivity x5

AI and Automation Agents: Save Time and Money Now! ⚙️🚀

June 23, 2025
USB Flash Drive and 6 Amazing Uses You Should Try Now

USB Flash Drive and 6 Unexpected Uses That Will Change Your Life 💡🔥

June 23, 2025
DRIVER_VERIFIER_DMA_VIOLATION

DRIVER_VERIFIER_DMA_VIOLATION: Fix the BSOD error on Windows 11 now ⚡🛠️

June 22, 2025
Hidden Games on Steam

Hidden Games on Steam: Learn How to View Them Quickly and Easily! 👀🎮

June 22, 2025

Recent News

AI and Automation Agents Multiply your productivity x5

AI and Automation Agents: Save Time and Money Now! ⚙️🚀

June 23, 2025
0
USB Flash Drive and 6 Amazing Uses You Should Try Now

USB Flash Drive and 6 Unexpected Uses That Will Change Your Life 💡🔥

June 23, 2025
0
DRIVER_VERIFIER_DMA_VIOLATION

DRIVER_VERIFIER_DMA_VIOLATION: Fix the BSOD error on Windows 11 now ⚡🛠️

June 22, 2025
22
Hidden Games on Steam

Hidden Games on Steam: Learn How to View Them Quickly and Easily! 👀🎮

June 22, 2025
13
MasterTrend News logo

MasterTrend Info is your go-to source for technology: discover news, tutorials, and analysis on hardware, software, gaming, mobile devices, and artificial intelligence. Subscribe to our newsletter and don't miss any trends.

Follow us

Browse by Category

  • Gaming
  • Hardware
  • AI
  • Mobiles
  • News
  • Networks
  • Security
  • Software
  • Tutorials
  • Windows

Recent News

AI and Automation Agents Multiply your productivity x5

AI and Automation Agents: Save Time and Money Now! ⚙️🚀

June 23, 2025
USB Flash Drive and 6 Amazing Uses You Should Try Now

USB Flash Drive and 6 Unexpected Uses That Will Change Your Life 💡🔥

June 23, 2025
  • About Us
  • Announce
  • Privacy Policy
  • Contact us

Copyright © 2025 https://mastertrend.info/ - All rights reserved. All trademarks are property of their respective owners.

wpDiscuz
es_ES Spanish
es_ES Spanish
en_US English
pt_BR Portuguese
fr_FR French
it_IT Italian
ru_RU Russian
de_DE German
zh_CN Chinese
ko_KR Korean
ja Japanese
th Thai
hi_IN Hindi
ar Arabic
tr_TR Turkish
pl_PL Polish
id_ID Indonesian
No result
See all results
  • Gaming
  • Hardware
  • AI
  • Mobiles
  • News
  • Networks
  • Security
  • Software
  • Tutorials
  • Windows

Copyright © 2025 https://mastertrend.info/ - All rights reserved. All trademarks are property of their respective owners.

RedditBlueskyXMastodonHacker News
Share this:
MastodonVKWhatsAppTelegramSMSHacker NewsLineMessenger
Your Mastodon Instance